Minister’s  Income Tax  Organizer

Compliments of
Larry D. Giles, EA
P.O. Box 2051, Chapel Hill, NC 27515
Phone:(919) 967-8087
Fax: (919) 968-8001

     (Right click to print.)                larrygiles@mindspring.com

 

FOR TAX YEAR   __________

 

 

Your Name

 

 

S.S. No            -         -         

 

Birthdate           /        /

Spouses Name

 

S.S. No.           -         -   

 

Birthdate          /         /

Mailing Address

 

Home Phone Number

(            )                 --               

 

Work Phone Number

(            )                 --               

 

DEPENDENTS

NAME

S.S. NO.

D.O.B.

NAME

S.S. NO.

D.O.B.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Was there anyone else that you have contributed support for last year in the U.S., Canada or Mexico?

NAME

S.S. NO.

RELATIONSHIP

MONTHS LIVED IN

YOUR HOME

INCOME OF

PERSON

PERCENTAGE OF

TOTAL SUPPORT

 

 

 

 

$

 

 

 

 

 

$

 

 

CHILD OR DEPENDENT CARE

Did you hire a baby-sitter last year?

NAME  OF SITTER

S.S. NO.

ADDRESS

AMT. PD.

 

 

 

$

 

 

 

$

 

 

 

$

If your sitter is an adult & works in your home you are required to file W-2 forms by January 31.  If you want us to prepare

these forms contact us right away.

 

 

ESTIMATED TAXES

DID YOU PREPAY YOUR FEDERAL & STATE TAXES BY ESTIMATED TAXES?

 

CREDIT FROM PRIOR

YEAR’S VOUCHER

PAYMENTS

FIRST QUARTER (APRIL 15)

SECOND QUARTER

(JUNE 15)

THIRD QUARTER

(SEPT.  15)

FOURTH QUARTER

(JAN. 15)

TOTAL FOR YEAR

Federal

$

 

$

 

$

 

$

 

$

 

State

$

 

$

 

$

 

$

 

$

 

$

 

 

 

 

FOR PASTORS & CERTAIN RELIGIOUS WORKERS

Most Ministers need to attach a separate page for additional information.

 

 

PASTORIAL & PROFESSIONAL INCOME

Please Attach all 1099’s

 

Church Salary                                       $____________________               Does your church assist you in non-taxable compensation?

Bonuses                                                $____________________               If yes, list_________________________________________

Special Services                                   $____________________               Car Payments                                        $____________________

Other Pastorial Incomes                      $____________________               Car Insurance                                       $____________________

Nature & Source                                  $____________________               House Payments                                  $____________________

Non-Taxable (Free Love Offerings & Gifts)          $____________________               Rent Payments                                     $____________________

 

 

 

PROFESSIONAL EXPENSES

 

AUTO EXPENSE                                                                                                 PARSONAGE EXPENSES

Total Miles Driven                               $____________________               Do You Own?                                       $____________________

Total Professional Miles                     $____________________               Do you Rent?                                       $____________________

Or Professional Percentage                $____________________               Rent                                                        $____________________

Car License Fees & Tolls                    $____________________               Mortgage Interest                                $____________________

Car Interest                                           $____________________               Property Taxes                                     $____________________                       Car Sales Tax                                        $____________________               Gas                                                         $____________________

OPTIONAL AUTO EXPENSE

(USE AMOUNTS SPENT)

Electricity

$____________________

Gas Expense

$____________________

Water & Sewer

$____________________

Oil & Lubrication

$____________________

Garbage

$____________________

Filters

$____________________

Gardening, Yardwork

$____________________

Auto Club

$____________________

Cleaning

$____________________

Towing & Auto Rentals

$____________________

Insurance

$____________________

Washing & Waxing

$____________________

Pest Control

$____________________

Car Care Products

$____________________

Repairs (list)

$____________________

Tires

$____________________

Carpentry

$____________________

Batteries

$____________________

Decorating

$____________________

Belts & Antifreeze

$____________________

Electrical

$____________________

Shocks

$____________________

Furnace

$____________________

Upholstry

$____________________

Air Conditioning

$____________________

Sound Equipment

$____________________

Filters

$____________________

Tune-ups

$____________________

Painting Inside

$____________________

Other Engine Repairs

$____________________

Painting Outside

$____________________

Other Auto Repairs

$____________________

Plumbing

$____________________

Insurance

$____________________

Roofing

$____________________

Lease Payments

$____________________

Carpet

$____________________

Accident Repairs

$____________________

 

Carpet Cleaning

$____________________

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PROFESSIONAL TRAVEL & ENTERTAINMENT

PARSONAGE EXPENSE (CONTINUED FROM PAGE 2)

 

Plane Fares*

_________________________

Food

 

 

Bus & Trains*

_________________________

Households

 

 

Taxi Fares*

_________________________

Cleaning Supplies

 

 

Motels & Hotels*

_________________________

Furniture Purchased

 

 

Out of Town Meals*

_________________________

Appliance Purchased

 

 

Tips*

_________________________

Appliance Repaired

 

 

Entertaining Meals Out*

_________________________

Additions

 

 

Entertaining In Home*

_________________________

Remodeling

 

 

(Keep receipts & diary for 3 years)

 

Assesments

 

 

 

 

Sound & Video Items

 

 

 

 

House Sitting / Child Care

 

 

PROFESSIONAL CONTINUING EDUCATION

(Not to become a minister)

What is the fair rental value of

your home?

 

 

Tuition

_________________________

 

 

 

Books

_________________________

OTHER CAPITAL ITEMS

 

 

School & Study Supplies

_________________________

Did you buy a new or used car?

_________________________

 

Transportation Expense

_________________________

If so, how much did it cost?

_________________________

 

Meals

_________________________

Did you buy any new equipment?

_________________________

 

Lodging

_________________________

Item______________________

Cost______________________

 

Educational Trip Expense

_________________________

Item______________________

Cost______________________

 

Educational Activity Expense

_________________________

Item______________________

Cost______________________

 

 

 

Did you buy any expensive sets

Item______________________

 

OTHER BUSINESS CONSIDERATIONS

Did you minister to a small starting church whose total bank accounts

of books or music?___________

Cost______________________

 

average less than $5,000?

_________________________

 

 

 

If so how much did you contribute

back to the church?                        ___________________________

 

 

 

 

 

 

 

 

 

 

 

 

 

PROFESSIONAL EXPENSES

Accounting

_________________________

Postage

_________________________

Advertising

_________________________

Office Rent

_________________________

Bank Charges

_________________________

Equipment Rent

_________________________

Casual Labor

_________________________

Office & Equipment Repairs

_________________________

Commissions

_________________________

Supplies

_________________________

Dues & Professional Societies

_________________________

License & Professional Fees

_________________________

Insurance (office or professional)

_________________________

Office Utilities

_________________________

Interest (professional)

_________________________

Office Telephone

_________________________

Clerical Uniforms

_________________________

Parsonage Telephone

_________________________

Laundry & Cleaning

_________________________

Less Personal Long Distance

_________________________

Legal Fees

_________________________

General Expense

_________________________

Office Supplies

_________________________

Religious Books

_________________________

Periodicals

_________________________

Sermon Material

_________________________

Bibles

_________________________

Miscellaneous Expense

_________________________

Other  (list)_________________

_________________________

Other  (list)_________________

_________________________

Other  (list)_________________

_________________________

Other  (list)_________________

_________________________

 

 

 

 

PASTOR'S INFORMATION

 

Have you excluded yourself from Social Security?________________

If you have been a minister for 2 years or less, do you wish to exclude yourself from Social Security?__________________

 

Does your spouse work in the ministry?__________________________

Please include all church & ministrial activities including bookkeeping, answering phones, organ playing, babysitting & entertaining

If so, approximately how many hours a week?___________________

 

Does your spouse draw a salary from your church?_______________

 

If so, how much last year?

__________________________

 

 

 

INCOME

 

Wages, Salaries, Tips, Etc. (Attach W-2s)

Interest income from Seller-Financed Mortgages & Individuals:

Interests from Banks & Financial Institutions (Attach 1099s)

Include all that have your Social Security number on them.

NAME

AMOUNT

 

NAME

AMOUNT

_________________________

$________________

 

_________________________

$________________

_________________________

$________________

 

_________________________

$________________

 

Did you sell or turn in any U.S. Savings Bonds?

YES

 

NO

 

If yes, Please list information:___________________________________________________________________________

Nontaxable Interest: (Attach Information)

 

 

 

 

Did you have any foreign bank accounts?

YES

 

NO

 

If yes, Please explain__________________________________________________________________________________

Did you have any penalties on Early Withdrawal of Savings Certificates?

YES

 

NO

 

If yes, list or attach information__________________________________________________________________________

 

 

Dividends: (Attach 1099s)

Capital Gain Distributions: (Attach 1099s)

Nontaxable Distributions: (Attach 1099s)

Exclusions of Reinvested Dividends from Public Utility: Attach Information.

Pensions: (Attach 1099s)

Did you contribute to your pension plan?__________        If yes, have you already recovered your contribution?__________

Did you have any Rollovers?__________If yes, attach 1099 Distribution & Rollover papers.

Alimony: How much did you receive? $_______________

OTHER INCOME

Estate & Trusts

$___________________

(Attach K-1s)

 

Jury Duty

$___________________

S-Corporations

$___________________

(Attach K-1s)

 

Other

$___________________

Partnerships

$___________________

(Attach K-1s)

 

Other

$___________________

Did you have any tips?__________  If yes, did you report your tips to your employer?__________  If not reported, how much did

you receive? $________________.

Prizes & Awards $_______________ State Tax Refund $_______________ Unemployment Compensation $_______________

Lump Sum Distributions $_______________ (Attach 1099s)

Gains & Losses from Sale of Property, Stock, Etc.

Description

Date Bought

Date Sold

Sale Price

Cost & Expense

Gain or Loss

_______________________________

___/___/___

___/___/___

$___________

$___________

$__________

_______________________________

___/___/___

___/___/___

$___________

$___________

$__________

_______________________________

___/___/___

___/___/___

$___________

$___________

$__________

 

SALE OF RESIDENCE - Please send or bring escrows of purchase & sale of new house.  Also list improvements on old house.

 

DID YOU HAVE ANY OTHER INCOME FROM ANY OTHER SOURCE?

Source

_____________________________________

Amount

$_______________

Source

_____________________________________

Amount

$_______________

Source

_____________________________________

Amount

$_______________

 

SOCIAL SECURITY

How much did you receive? $_______________ How much did your spouse receive?_______________ (Attach 1099s)

 

If you paid any individuals or Partnership $600.00 or more for rent or services, you are required to file 1099s prior to

February 28th.  If you want us to prepare these please contact us right away.

 

FARM INCOME - If you had any Farm Income, Farm Expenses, attach or bring in the information.

 


BUSINESS INCOME / BUSINESS EXPENSES (FOR SELF EMPLOYED)

What is the main business activity?________________________________________________________________________________________________

Business Name_____________________________________________________________________________________

Business Address____________________________________________________________________________________

 

How much is your gross  business income ?_____________ (Attach 1099s)

 

How much did you spend on:

Merchandise

$________________

 

Real Estate Taxes

$________________

Costs of Goods

$________________

 

Other Taxes & Licenses

$________________

Materials & Supplies

$________________

 

Travel (no meals)

$________________

Advertising

$________________

 

Meals & Entertainment

$________________

Bad Debts

$________________

 

Utilities & Telephone

$________________

Car & Truck Expense

$________________

 

Wages & Salaries

$________________

Commissions

$________________

 

Bank Service Charges

$________________

Insurance (other than health)

$________________

 

Tools

$________________

Mortgage Interest

$________________

 

Uniforms

$________________

Other Interest Paid

$________________

 

Safety Items

$________________

Legal & Professional Fees

$________________

 

Freight & Shipping

$________________

Office Expenses

$________________

 

Dues & Publications

$________________

Rent on Business Property

$________________

 

Laundry & Cleaning

$________________

Equipment Rentals

$________________

 

(other)

$________________

Repairs

$________________

 

(other)

$________________

Supplies

$________________

 

(other)

$________________

 

INCOME FROM PROPERTY RENTAL

 

RENTAL 1

RENTAL 2

RENTAL 3

Rents Received (Attach all 1099s)

$__________________

$__________________

$__________________

Advertising Costs

$__________________

$__________________

$__________________

Association Dues

$__________________

$__________________

$__________________

Auto & Travel

$__________________

$__________________

$__________________

Cleaning & Maintenance

$__________________

$__________________

$__________________

Commissions

$__________________

$__________________

$__________________

Gardening

$__________________

$__________________

$__________________

Insurance

$__________________

$__________________

$__________________

Legal & Professional Fees

$__________________

$__________________

$__________________

Licenses & Permits

$__________________

$__________________

$__________________

Management Fees

$__________________

$__________________

$__________________

Miscellaneous

$__________________

$__________________

$__________________

Mortgage Interest

$__________________

$__________________

$__________________

Other Interest Paid

$__________________

$__________________

$__________________

Painting & Decorating

$__________________

$__________________

$__________________

Painting Equipment ( brushes, ladders, etc. )

$__________________

$__________________

$__________________

Pest Control

$__________________

$__________________

$__________________

Plumbing & Electrical

$__________________

$__________________

$__________________

Repairs

$__________________

$__________________

$__________________

Supplies

$__________________

$__________________

$__________________

Cleaning Supplies

$__________________

$__________________

$__________________

Tools

$__________________

$__________________

$__________________

Taxes

$__________________

$__________________

$__________________

Telephone

$__________________

$__________________

$__________________

Utilities

$__________________

$__________________

$__________________

Wages & Salaries

$__________________

$__________________

$__________________

Other (list)

$__________________

$__________________

$__________________

Other (list)

$__________________

$__________________

$__________________

Other (list)

$__________________

$__________________

$__________________

 

 

 

RENTAL INCOME (continued)

What type of property is the rental? (i.e. four bedroom house, warehouse, trailer park, etc.)

RENTAL 1________________________

RENTAL 2________________________

RENTAL 3________________________

When did you purchase your rental property? (Mm/Yy)

RENTAL 1................_______/_______

RENTAL 2................_______/_______

RENTAL 3 ...............________/_______

How much did the rental property cost you?

RENTAL 1 $______________________

RENTAL 2 $______________________

RENTAL 3 _______________________

 

Did you have any Farm Rental Income? __________  If yes, attach information.

Did you have any Royalties? __________If yes, attach information & 1099s.

 

 

PERSONAL ITEMIZED DEDUCTIONS

MEDICAL

How much did you spend on:

Medicines

$_____________________

Drugs

$_____________________

 

 

NAME

Amount Paid After

Insurance Reimbursement

NAME

Amount Paid After

Insurance Reimbursements

Doctors:______________________________

$_____________

Specialists:_________________________

$_____________

 ____________________________________

$_____________

 _________________________________

$_____________

 ____________________________________

$_____________

 _________________________________

$_____________

Dentists: _____________________________

$_____________

Chiropractors:______________________

$_____________

 ____________________________________

$_____________

 _________________________________

$_____________

 ____________________________________

$_____________

__________________________________

$_____________

Orthodontists: _________________________

$_____________

Clinics:____________________________

$_____________

 ____________________________________

$_____________

 _________________________________

$_____________

 ____________________________________

$_____________

 _________________________________

$_____________

Practitioners:__________________________

$_____________

Hospitals:__________________________

$_____________

 ____________________________________

$_____________

 _________________________________

$_____________

 

 

 

 

Transportation  & Lodging________

$_____________

Insurance Premiums

$_____________

 

Prenatal Care

$__________________

Postnatal

$__________________

Eyeglasses

$__________________

Hearing Aids

$__________________

X-Rays

$__________________

Lab Fees

$__________________

Medical Lodging

$__________________

Bandages

$__________________

Therapy Equipment

$__________________

Crutches

$__________________

Medical Supplies & Appliances

$__________________

Diabetic Expense

$__________________

Prosthesis Expense

$__________________

Therapy Pool

$__________________

Required Air Conditioning Expense

$__________________

Electrical Expense

$__________________

Repairs & Filters

$__________________

Medicare

$__________________

TAXES

Did you pay State Taxes last year? __________________________________              How much? $________________________

Did you pay State Taxes last year for prior years _______________________              How much? $________________________

 

Auto License Fee

$___________________

Auto Sales Tax

$___________________

Real Estate Taxes

$___________________

Property Taxes

$___________________

Irrigation Taxes

$___________________

Personal Property Taxes

$___________________

Boat Taxes

$___________________

Other Taxes

$___________________

 

Did you buy any cars, boats, motorcycles, R.V.s, trailers, mobile homes, airplanes, etc.?_______________ (Attach Information.)

 

 

 

 

 

DEDUCTIONS (CONTINUED)

 

INTEREST: (Attach all 1099s)

 

1ST HOME

NAME

AMOUNT

2ND HOME

NAME

AMOUNT

Mortgages..................

_______________

$_____________

Mortgages..................

_____________

$______________

2nd Home Mortgage..

_______________

$_____________

2nd Home Mortgage...

_____________

$______________

Late Charges..............

_______________

$_____________

F.H.A. Charges

_____________

$______________

Mortgage Insurance...

_______________

$_____________

Real Estate Loan Fees

(Points) ______________

_____________

$______________

 

CONTRIBUTIONS

 

How much money did you give to:

 

Churches

$__________________

 

Payroll Deductions

$__________________

Missions

$__________________

 

Youth Programs

$__________________

Evangelists

$__________________

 

Muscular Dystrophy

$__________________

Bazaar

$__________________

 

Salvation Army

$__________________

Public Schools

$__________________

 

County Fairs

$__________________

Jaycees

$__________________

 

Boy - Girl Scouts

$__________________

Heart Fund

$__________________

 

Xmas  / Easter Seals

$__________________

Cancer Fund

$__________________

 

United Way

$__________________

 

Did you donate any non - cash items such as food or used clothing? ____________________________________________________

 

Miscellaneous

 

Union Dues

$__________________

 

Spouse Dues

$__________________

Tax Preparer Fee

$__________________

 

Audit Fees

$__________________

Extension Fees

$__________________

 

Business Dues

$__________________

Books & Publications

$__________________

 

Safety Items

$__________________

Fire Retardant Clothing

$__________________

 

Safety Boots

$__________________

Protective Eye Wear

$__________________

 

Mosquito Spray

$__________________

Gloves

$__________________

 

Work Watch

$__________________

Tools

$__________________

 

Flashlights

$__________________

Batteries

$__________________

 

Water Jugs

$__________________

Uniforms

$__________________

 

Telephone for Business

$__________________

Cleaning

$__________________

 

Protective Headgear

$__________________

Investment Expense

$__________________

 

Sales & Promo Costume

$__________________

Adoption Expense

$__________________

 

Safety Deposit Box

$__________________

Record Keeping Costs

$__________________

 

Safety Glasses

$__________________

Other ( list )

$__________________

 

Other ( list )

$__________________

 

EDUCATION EXPENSE

 

Name of  Institution

___________________

 

Dates Attended

___________________

Education Purpose

___________________

 

Tuition Expense

$__________________

Travel Expense

$__________________

 

Supplies Expense

$__________________

 

 

 


EMPLOYEE BUSINESS EXPENSE

 

Did you  use your auto on the job to run errands, chase parts, carry job tools or other wise use your auto for your employer?

Please include Job Hunting.  Please explain : ______________________________________________________________________

 

How many miles did you drive for the year ? ________________    How many miles did you drive for business ? ________________

 

Did you purchase an auto last year ? ________________  Please enclose purchase papers.

 

What kind of auto do you have ?        Make ______________           Model _________________       Year_________________   

Auto License Fee

$__________________

 

Auto Sales Tax

$__________________

Auto Interest

$__________________

 

Parking & Tolls

$__________________

OPTIONAL

Oil & Lubrication

$__________________

 

Auto Club

$__________________

Washing & Polishing

$__________________

 

Tires, Batteries, Etc.

$__________________

Repairs

$__________________

 

Insurance

$__________________

Fuel

$__________________

 

Other ( list )

$__________________

TRAVEL & EXPENSES OTHER THAN AUTO

Plane & Rail Fares

$__________________

 

Bus Fares

$__________________

Taxi & Public Transit

$__________________

 

Car Rentals

$__________________

Lodging

$__________________

 

Meals

$__________________

Telephone, Fax, Postage

$__________________

 

Tips & Baggage Charge

$__________________

Laundry & Cleaning

$__________________

 

Other ( list )

$__________________

SALES EXPENSE

Lunches, Dinners, Etc.

$__________________

 

Show & Event Tickets

$__________________

Organization Dues

$__________________

 

Gifts

$__________________

Stationary & Postage

$__________________

 

Basic Phone

$__________________

Other ( list )

$__________________

 

Long Distance Phone

$__________________

 

 

 

 

 

 

 

 

 

 

Did you  make any modifications to your home for the handicapped ? Please Describe :_____________________________________

Cost of modifications  $______________________________

 

Did you move last year? ________       How many miles did you move? __________     Date Moved _______

Transportation Cost $__________     Storage Cost $________      Travel & Lodging $___________    

How much were you reimbursed that was not included in your wages?  $___________

 

Did you or your spouse contribute to an IRA or KEOGH ? $_____________________________

 

Do you or your spouse have a retirement plan at work ? ________________________________

 

Did you  pay alimony ?  _________   How much  ? ____________________________________

 

Recipients Last Name & S. S. # ___________________________________________________

 

 

­DECLARATION :

I have provided the information on this form to the best of my knowledge and hereby declare it is complete and ready for the preparation of my/our income tax returns.  Where business deductions shown, I acknowledge having spent these amounts and have kept a log or diary  of such activities, pursuant to section  274(a) and can fully substantiate such deductions.

 

 

__________________________________________                                           __________________________________________

SIGNATURE (must be signed)                                                                          DATE